Job Description

Job Notice

Date Posted: November 20 2025

Position: Grants Manager

Starting Rate: $69014.40/year

Job # 51-25

DEADLINE FOR APPLICATIONS: Open Until Filled

Established in 1937 the Housing Authority of the City of Austin (HACA) is a national leader in providing safe healthy and affordable housing options for the Austin community. HACAs mission is to cultivate sustainable affordable housing communities and partnerships that inspire self-reliance growth and optimism.

Austin Pathways is looking for a Grants Specialist who will be responsible for identifying pursuing and managing government and private funding opportunities that support HACAs programs and initiatives. This role leads the full lifecycle of grants and contracts-including research proposal development submission compliance monitoring and reporting. Austin Pathways mission is to provide pathways to a better quality of life to break the cycle of poverty. We provide a broad range of service coordination for subsidized housing and Project Based Rental Assistant (PBRA) residents with four pillars of service delivery including youth education workforce development digital inclusion and health and wellness.

What you will do in this position:

Grant & Contract Development

• Lead all grant and contract activities including prospect research proposal writing submission reporting and funder stewardship.
• Conduct extensive research to identify local state federal and private funding opportunities that align with HACA needs.
• Write compile and edit high-quality proposals turning concepts into clear goals performance measures budgets charts and program timelines.

Cross-Department Collaboration

• Partner with internal departments to gather community needs data develop goals prepare reports and submit metrics.
• Develop recommendations for leadership regarding which contract opportunities to pursue or discontinue.
• Lead the creation of HACAs Annual Report for Resident Services.

Program Monitoring & Evaluation

• Monitor community development programs for compliance best practices and improvement opportunities.
• Visit program sites to ensure alignment with grant goals and HACAs mission; develop action plans or SOPs to address gaps.
• Ensure timely completion of program start-up progress tracking and close-out processes.

Budget & Compliance Management

• Develop and monitor project budgets; collaborate with Finance on reconciliations allowable costs spending progress and audit-ready documentation.
• Maintain strong working knowledge of compliance requirements for grants contracts and low-income programs.
• Plan around application contract and reporting deadlines to ensure zero missed submissions.

Reporting & Data Integrity

• Produce accurate comprehensive reports for HACA leadership HUD and funders.
• Maintain high-quality data in the Case Management System (CMS) monitor data integrity generate required reports and ensure timely submission after leadership review.
• Create reusable grant templates and standardized language to streamline proposal development.

Equity & Community Commitment

• Demonstrate cultural humility and support resident-informed design in all grant strategies.
• Participate as a team player in agency-sponsored community activities and events.
• Perform other duties as assigned.

More about this position:

• Qualified candidates must possess:

• Bachelors degree or four years of related experience/training or an equivalent combination of education and experience with a grant writing portfolio.
• Degree preferred in Social Sciences Liberal Arts Communications Public Administration or Business Administration
• Proficiency in Microsoft Office Suite (Excel Word PowerPoint Access).
• Excellent attention to detail organizational and communication skills.

• Preferred candidates should possess:

• Bachelors degree and three years of related experience.
• Demonstrated success in grant writing fundraising and grant management with a proven portfolio of awards
• Experience with Apricot CMS and Fluxx Grantseeker.
• Knowledge of funding sources available to non-profits health organizations digital inclusion small businesses and Housing Authorities.
• Knowledge of contracting opportunities finance procurement and bidding processes.
• Good knowledge of federal state and local laws rules and regulations pertaining to low-income housing and Housing Authority policies and procedures on such housing.
• A writing test will be administered as part of the interview process .

Benefits:

• Paid sick leave annual leave birthday leave & federal holidays

• 100% of employee health insurance premiums paid by the agency

• Supplemental health dental vision and life insurance options for employees and family

• Employee Assistance Program

• Hybrid work schedule available

For a more detailed description of our compensation/benefits offered go to the following website:

APPLICATIONS FOR EMPLOYMENT: Application for the open posted position must be submitted via online at the following website: we will acceptapplications at the Housing Authority of the City of Austin 1124 S. IH-35 Austin Texas 78704. No applications will be accepted after the noted closing dates on the job announcement. We encourage you to visit our website often to view and apply for vacant positions with the Housing Authority of the City of Austin or sign up for job alerts at our career site. The HACA is a drug-free workplace. A Criminal Background Check including a sex offender registry check. A Driving Record Texas Drivers License and a Physical/Drug Screening will be required upon offer of employment. EQUAL OPPORTUNITY EMPLOYER

Required Experience:

Manager

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